Search network
You can use this tool to request access to the emissions data of other companies on the platform, regardless of whether they currently are your suppliers or not. To search the network, simply type a company name into the search box.
You can select any of the companies in the list, and this will take you to their CBAMBOO page. If the company is already on the CBAMBOO platform, it will say “ACTIVE” next to the company name.
This page will show basic information about the company, while the remaining data, in particular the emissions data, is hidden. You can request access to the information by clicking on the Request access button.
This will open up a sidebar where you will have to enter the contact details for
someone at that company, so that we can notify them that you are requesting access
to their company’s CBAMBOO page.
On submit, your contact receives an email that you have requested access to their
data, and, when they decide to share the data, it will become visible to you on
their page.
Map suppliers
Another way of requesting data from your suppliers is by mapping an ‘Internal supplier ID’ that you use internally in your company’s data, to a company account on the CBAMBOO platform. These are automatically created when you upload new data on your imported goods to the platform (see My Imports ). If a previously unseen Internal Supplier ID is detected in the data, then a new mapping is flagged. Otherwise, if the Internal Supplier ID has already been mapped, this is automatically assigned to any new imported goods.
As shown in the screenshot above, some suppliers in the example had already
been mapped from the Internal Supplier IDs to the corresponding account on
CBAMBOO. However, there are two that are missing.
Mapping to a supplier that is not on the platform
To map a supplier, click on the ‘Add mapping’ button next to the one of the Internal Supplier IDs. This will open up a form where you can select an existing company on the platform from a dropdown.
If the company is not on the dropdown, then you can click on the ‘Can’t find your
supplier?’ text, which opens a form in which you can add your supplier’s
information.
When you click on submit this will email the contact details you provided
inviting them to join the CBAMBOO platform and share their emissions data with you.
When you first create a supplier, the Link Status is set to ‘Pending’. Once
someone at that company has logged into the platform and accepted to share
data with your company, the Link Status will change to ‘Accepted’.
Mapping to a supplier that is already on the platform
If the supplier that you are mapping is on the dropdown search box, then you can link directly to that account. When you select the company from the dropdown, the app will automatically show a short preview of the company details, such as the address and the logo, if available. Before submitting the mapping, you will also need to enter the contact details for someone at that company. As in the previous case, an automatic email will be sent to the contact provided.
The app is preloaded with a list of companies that have been obtained from
public sources. However, not all the companies will already be active on the
platform. Those that are will have the ‘ACTIVE’ badge next to their name.
Removing a supplier mapping
If there is a mapping on the platform that you want to delete, you can do so by clicking on the three dots on the supplier mapping row and then, in the menu that opens up, selecting the ‘Remove mapping’ option. This will open a confirmation box.
Deleting an Internal Supplier ID
New Internal Supplier IDs are created when you upload imported goods data on to the platform and these contain previously unseen IDs. If the IDs across different files are not the same, this may create duplicates. To delete any Internal Supplier ID, it must first be unmapped. It’s unmapped if there is an ‘Add mapping’ button next to the name. Then, you can click on the three dot button on the right-hand side and click on ‘Delete Supplier ID’.
Suppliers
The Suppliers page lists the companies which you have requested data from. There are two different status available: Linked and Managed.Linked companies are companies which are actively sharing data with you, which
means that if you go into their page, you will see the emissions data that they
have uploaded. This same data can be viewed by any companies with whom they have
decided to share it with.Managed companies are companies that have either not joined the platform, or
are not sharing data with your company. In these cases, you are able to upload
emissions data to their page. Only users at your company will be able to view
the data that you upload.
Linked companies
A company becomes ‘Linked’ when a user that manages the company that your company has requested access to has accepted to share data. Under this status, you will not be able to upload and ‘manage’ their emissions data for your own account, but rather will get automatic updates whenever they make changes to their data. The page for a Linked supplier looks very similar to that of a ‘Managed’ supplier, with the difference that the badge on the ‘type’ row says ‘Linked’, and that the buttons that are used to edit the data are not visible.
Managed companies
When a supplier has the ‘Managed’ status, it means that you can manage their data and upload emissions data that you received from them. This might be in the case where a company decides they do not want to join the CBAMBOO platform and, instead, want to share their emissions data with you using the Excel Communications Template, or any other type of file. To be able to add these suppliers’ data in your CBAM reports, you need to upload and manage it yourself. The way to do this, is by clicking on the ‘Manage’ button for one of the Managed suppliers. This will open up their managed page.
Data that you upload for a managed supplier is not shared on the platform and
is exclusively used for your own CBAM reports.
Creating an installation
The first step to upload data for a managed supplier is to create an installation for them. This is data that you might have received from their emissions report (it is sometimes shown on the Excel Communications Template), or maybe in invoices. The data required to do this is very simple, as you only need to provide the installation’s name and the address. To do so, click on the ‘Add’ button in the ‘Installations’ table.
Upon completing the form and clicking on ‘Create’, a new row will be added to
the installations box. A single installation can have one or more emissions reports.
Each emission report covers a certain period of time, which will normally be a
calendar year.
Creating an emissions report
Create a new emissions report by clicking on the ‘Add’ button next to the ‘Reports’ header next to the relevant installation.
This is again a very simple form where the reporting period must be entered. This
reporting period refers to the period of time over which the installation monitored
its emissions. It will usually be a calendar year. In this box, simply enter the
date range that is covered. This information will have to be provided by the supplier
for which you are creating this emissions report. Finally, click on ‘Create’.
This creates a new row in the Reports table indicating the date range that is covered
by this emissions report.
Creating an emissions report version
Each emission report might have more than one version. This is to be able to track multiple iterations of the same file, in the situation where a supplier might update their Excel sheet. To create a new version, click on the ‘Edit’ button next to date range of the relevant report. If this is the first version, then the list of versions will be empty. To add a new version, open the dropdown to add a new version by clicking on it. This shows the steps that need to be completed to upload and process the emission data that you have received from your supplier. As a first step, select the file that you received from your supplier in the file upload box and click on ‘Next’. The platform will attempt to automatically extract the data.
If the emission data that was provided by your supplier is based on the Excel
sheet created by the European Commission, then the system will automatically
extract the relevant data points from it. If it’s a different type of file
(e.g. a PDF) then you will need to manually enter the data into the relevant
fields.
In this example, the data for ‘Production Route’ is missing from the Excel sheet,
as highlighted by the red surrounding box. The user can then manually type in the
correct route assuming that it has been provided by the supplier through a different method.
Once the data is complete, click on ‘Confirm good’, which will close the detail and,
if all the data is complete, then the status circles will both go green.
Confirming the data
When the data for the items is complete, click on ‘Submit. This will create a new
version of the emissions report, which will be added to the table on the sidebar. It will
also add the data to the ‘Emissions Data’ table. By default, it shows the specific embedded
emission values and the commodity code, but you can hover over the ‘information’ icon to see
the additional detail.
Additional information on missing data
If your supplier has not provided the required emissions data for your report, you can still remain compliant with the reporting guidelines by documenting the steps you have taken to get the data. In the “Additional Information” field, click on “Add” to include justifications for the missing emissions data. You do this in the Comment box. Additionally, you can upload supporting documents showing your efforts to obtain this information, such as email threads or responses from the supplier.
Click on “Save” to see an overview of the Additional information you have provided for this supplier.
This documentation will demonstrate the steps taken to secure the necessary data from suppliers and/or producers.